Guidelines for Paper Poster PRESENTATIONS

Paper Poster Presentations will take place over three days (Tuesday 4, Wednesday 5, and Thursday 6 November), with each day featuring two distinct sessions: a Poster Pitch [1] and the main Printed Poster Presentation [2]. Please review the requirements for both formats carefully.

 

[1] Poster Pitch Sessions (2-Minute Oral Presentation)

To give all attendees a broad overview of your work, you will deliver a brief oral presentation in the main lecture theatre prior to the printed poster session.

  • Format: Prepare a short oral presentation with slides to pitch your poster and provide an overview of your work.
  • Time limit: Your presentation is strictly limited to 2 minutes. A signal will be given to move to the next speaker once this time is reached.
  • Technical requirements: Presentations will be displayed on a conference-provided computer, not your personal laptop, to ensure a seamless transition between speakers.
  • Submission logistics: Please email a PDF of your presentation slides to both Poster Chairs by Tuesday 28 October:
  • File naming: Please name your file using the last name of the first author and paper ID (e.g. Smith_P101.pdf).
  • Presentation order:The order of presentations will be published on the conference website before the sessions.
  • Arrival time: Arrive five minutes before your session to check in with the Poster Session Chairs.
    Note: Poster Session Chairs will be announced on the conference website closer to the event start date

 

[2] Printed Poster Presentation

This session allows for detailed discussion with attendees in front of your physical poster board.

To maximise engagement, we recommend adopting a cyclical presentation approach. When attendees gather at your poster, offer a short summary of your work, take a few questions, then restart the summary for new arrivals. If a discussion becomes lengthy, politely suggest continuing it later with those attendees. This ensures that everyone can hear an overview of your work while still allowing for deeper conversations.
Poster size and format: Posters must be printed in A0 portrait orientation.
Printing: Authors are responsible for printing and bringing their own posters. No printing service will be available, and posters do not need to be submitted electronically in advance.

  • Display and removal:
    • Posters must be set up during the morning break on the day of your session.
    • Posters must be removed by the end of the day.
  • Setup:
      • Your poster must be displayed on the board designated for your paper, as indicated by your Paper ID label.
      • Poster hanging equipment (e.g. pins or tape) will be provided.
      • Please coordinate setup with the Technical Coordinator or the Poster Session Chairs during the morning break.
  • Author attendance:
    • During the dedicated Poster Presentation Session, at least one author must be present to discuss the work with attendees.
    • Your poster will remain on display all day from the morning break. You are not required to stand by it outside the designated session, but you are welcome to return to discuss it further at any time.
  • Special requirements: If you need specific equipment, such as a table for a laptop or access to power outlets, please contact the Poster Chairs (see emails above) in advance. We will do our best to accommodate requests, but provision is not guaranteed.

Communications:

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